ActionComplete helps people around the world become purposeful,
effective, and successful in career,
and other aspects of life.
The hallmark of ActionComplete GTD Toolkit is its streamlined yet flexible and sophisticated
task management approach that enables people of all walks of life to take a firm grip on their tasks,
assignments, errands, and to-dos and put a stop to leaks through the cracks.
ActionComplete GTD Toolkit is designed to stay close to the vision of the Getting
Things Done book by David Allen. ActionComplete does not claim to be a "full
implementation" of GTD. Rather, it takes its key elements and leverages them in an efficient and
easy to use way.
All ActionComplete products are engineered in-house. We know what every line of code does and why it is
there. Our artisan manufacturing process allows us to continuously improve our products and be
absolutely confident in their utmost quality.
We take pride in our unparalleled customer support. Whether you are evaluating an ActionComplete product,
have just purchased one, or are a long-time ActionComplete user, you are equally important to us.
We do not use recurring subscriptions. It's our view that you should be in full control of the charges
applied to your credit card. We do keep your data - for up to a year - when you forget to renew your
subscription in the flux of life. And when you remember and do renew, the lapse time is on us.
On this site you will learn about ActionComplete GTD Toolkit. Remember that your feedback is
important to us. Get engaged and tell us what you think - you have a vote in shaping the future of
ActionComplete 7.4.1 is released to Android market.
This is a maitenance release that addresses an issue with Norwegian translation. Specifically the language code is
changed from Norwegian (no) to Norwegian Bokmål (nb) as it seems to be the code
recognized by the Android phones in Norway.
French translation, courtesy of Aurélien Truco-Gallucci. Long-time ActionComplete users
might rightfully feel deja vu. Indeed ActionComplete was available in French for quite a while before the
translation got out of date and was removed. Aurélien started from scratch and was done in no time. Kudos
to Monsieur Truco-Gallucci!
Show completed items and Show next action/wait only are now filters rather
Start at boot preference was eliminated. Now ActionComplete always starts at boot.
This is crucial for reminders to work as designed. It's important to note that only vital ActionComplete
services are started at boot and not the whole application.
ActionCompete LLC announces immediate availability of AC for Web Pro - a commercial version of the
popular task management solution for the followers of GTD methodology.
AC for Web Pro is an ad-free, SSL-enhanced rich Internet application featuring
visual integration with your main Google Calendar. You can even add
up to four additional calendars to get a compete outlook of your "hard landscape"!
In addition to the default 4-column layout AC for Web Pro supports 2-column layout that is great for
devices with a low resolution screen such as netbooks and tablets. To enable the 2-column layout, navigate to
Settings and set the value of Dashboard layout parameters to 2 columns.
To be able to sync AC for Web Pro with your Android phone you need the latest version (7) of
ActionComplete freely available from Android Market.
The access to AC for Web Pro service is $19.99/year. You can purchase a one-year access license
after you sign in to AC for Web Pro for the first time. We accept major credit cards, PayPal,
and Google Checkout.
Please watch the video below for an introduction in AC for Web Pro.
Sync notifications introduced in AC for Android 6.4.1 a few days ago gave rise to a storm of friendly feedback that
boils down to "How do I make them go away?"
Guess what? After you upgrade to 6.5 you don't have to. They'll show up for 5 seconds and disappear.
Over the past two days a lot of AC users learned their phone application was syncing with web too frequently and
changed their sync frequency to a sensible value. This release helps those who didn't. All the sync frequency
options below 1 hour are gone now. The default is set to 1 day.
ActionComplete LLC announces the successful conclusion of public beta testing phase of its flagship product - online
task management solution AC for Web.
After nearly five months of ongoing improvements, enhancements, and optimizations the application has reached the
level of functionality, stability, and performance that meets or exceeds industry standards for general use.
A long-time ActionComplete user Ross says: "I've been with AC from close to the very beginning and watched it
develop into the amazing resource (not app) that it is now. I think now is the time for us to really get with the AC
Wave and say THANKS Borys for a brilliant, helpful, adaptable and yet approachable app."
ActionComplete is a streamlined task management solution for the practitioners of GTD methodology. ActionComplete
applications deliver seamless and organic integration with Google services.
AC for Web is built to facilitate the management of four types of items: actions, waits, projects, and pending
projects. Actions are tasks that can be accomplished directly. Waits are delegated tasks that need to be followed
upon or events that are to happen. Projects describe anything that cannot be completed in a single step. Pending
projects are ideas that need to be captured but are not ready to be acted upon at this time.
Every type of item can be assigned three types of metadata - tags, people, and places - to make sense of the task
universe. In addition to that, due dates and weights can be used to represent the notions of urgency and importance,
The user interface of the application allows to easily view a particular slice of the task universe via five filters.
Each of the four lists can be independently sorted for dynamic prioritization. The lists can be rearranged according
to personal preferences via drag and drop. Item type can be changed by simply dragging it to a different list.
AC for Web is tightly integrated with Google services. A Google account is used for signing into the application.
Google Contacts are ActionComplete People. Places can be created via the integration with Google Maps.
ActionComplete for Web provides a developer API based on open standards such as REST and OAuth. The API supports
query and CRUD (create, read, update, delete) operations and can be used to build a fully synchronized GTD solution
on any technological platform.
The open API is leveraged by ActionComplete application for Android. Starting with version 5 AC for Android supports
seamless 2-way sync with AC for Web.
The tandem of ActionComplete applications creates a unique task management solution for today's busy person - both at
the computer and on the go.
This article was contributed by David Allen & Co and is re-published with permission.
GTD® is the popular shorthand for “Getting Things Done®,” the groundbreaking work-life management
system and book by David Allen that transforms personal overwhelm and overload into an integrated system of
Since piloting a productivity seminar for 1,000 managers at Lockheed in 1983, David has continued to test and refine
the techniques and principles we now know as GTD – a powerful method to manage commitments, information, and
communication. This pioneering and proven system is the result of those 20 plus years of David’s consulting,
private coaching, and organizational programs with over a half million people internationally. GTD has well earned
its recognition as the gold standard in personal management and productivity for many of the world’s best and
brightest people and companies.
Sophisticated without being confining, the subtle effectiveness of GTD lies in its radically common-sense notion that
with a complete and current inventory of all your commitments, organized and reviewed in a systematic way, you can
focus clearly, view your world from optimal angles, and make trusted choices about what to do (and not do) at any
moment. GTD embodies an easy, step-by-step, and highly efficient method for achieving this relaxed, productive
state. It includes:
Capturing anything and everything that has your attention
Defining actionable things discretely into outcomes and concrete next steps
Organizing reminders and information in the most streamlined way, in appropriate categories, based on how and
when you need to access them
Keeping current and “on your game” with appropriately frequent reviews of the six horizons of your
commitments (purpose, vision, goals, areas of focus, projects, and actions)
Implementing GTD alleviates the feeling of overwhelm, instills confidence, and releases a flood of creative energy.
It provides structure without constraint, managing details with maximum flexibility. The system rigorously adheres
to the core principles of productivity, while allowing tremendous freedom in the “how.” The only “right”
way to do GTD is getting meaningful things done with truly the least amount of invested attention and energy.
Coaching thousands of people, where they work, about their work, has informed the GTD method with the best practices
of how to work (and live), in that most-efficient and productive way.
GTD’s simplicity, flexibility, and immediacy are its attraction. Its ability to enliven, enlighten, and empower
is its magic. What, indeed, is GTD? More than meets the eye...
For more David Allen Company tools and educational content, check out our GTD Products section at davidco.com. For our online learning center, visit GTD Connect at gtdconnect.com.
AC for Web has been updated. The highlights of the update:
You can manage reminders on the web. To have the reminders set on the web sync with your phone please install AC
for Android 6.4 from Android Market.
AC for Web is available in German, courtesy of Thomas Pauli, and Spanish, courtesy of Antonio Tabasco Cabezas.
Reminder time can be selected from a drop-down list in 15-minute increments.
You can omit the date part. In such a case it defaults to current date.
You can omit the time part. In this case it defaults to midnight.
The omission rules above are different from AC for Android where you have to specify both date and time for the
You can access German and Spanish interfaces via the drop-down list in the upper navigation panel.
Due to a technical limitation of Google App Engine, which is an underlying framework of AC for Web, I had to
choose two out of three available translations based on the number of active ActionComplete users for each language.
As a result an excellent Dutch translation performed by Elwin Varkevisser did not make the cut.
I'm trying to
find a meaningful workaround for the issue to make possible further internationalization of AC for Web.
ActionComplete LLC announces a long-term partnership with the worldwide leader in location positioning Skyhook.
The agreement with Skyhook allowed ActionComplete to license innovative WPS and XPS technologies for use in its
current and future products.
AC for Android 6.3, which can be downloaded from Android Market, includes Skyhook's technology for GPS-less
battery-efficient location service.
About ActionComplete LLC
ActionCompete LLC develops and markets a family of advanced productivity applications based on David Allen's GTD
Additional information about ActionComplete can be found on its official
About Skyhook, Inc
Skyhook developed the Wi-Fi Positioning System (WPS) that takes advantage of the hundreds of millions of Wi-Fi access
points throughout populated areas to consistently provide accurate location information indoors and in urban areas.
Skyhook also provides XPS, the world's first true hybrid positioning system.
Additional information about Skyhook Wireless can be found on its official
ActionComplete for Android 6.2 is released to the market.
Release at a Glance
Location-based functionality is reworked to use Skyhook Wireless award-winning technology.
Summer cleaning: a few controversial, confusing, and obsolete features removed.
How to Use the Improved Location-based Features
Since day one ActionComplete relied on the built-in Android location provider and GPS hardware for location-based
notifications. While it worked in many circumstances, the use of the feature was quite restricted due to the
nature of GPS technology. Namely it didn't work indoors.
Skyhook Wireless advanced positioning technology uses WiFi hotspots and cell tower triangulation to accurately
and reliably calculate the location when GPS is not available or undesirable.
Now ActionComplete can detect your location no matter if your GPS is on or off, both indoors and outdoors almost
as accurately as before.
As GPS unit is no longer used for location-based functions, ActionComplete battery use in location-aware mode has
decreased significantly. There's minimal use of WiFi radio for the duration of location check.
The new location-based notifications will not work for remote outdoor places as Skyhook's technology requires
WiFi and cell tower availability.
Please give it a try and share your experiences.
Removal of Constoversial, Confusing, and Obsolete Features
Over the past 18 months ActionComplete grew from a concept product to a full-featured task management solution.
Along the way it picked up features and functions that didn't get an approval vote from the users, required
unneeded skill to use, and simply were outgrown by the product.
Geo-social feature came before its time and did not gain traction with the mainstream ActionComplete users who
were unsure why it's there and how to use it. It's gone now. Most likely it's going to be reintroduced later in
ActionComplete product lifecycle.
Local backup and restore is history. It was introduced in the early days of ActionComplete to provide additional
data security in the times before ActionComplete for Web was available. The local backup/restore didn't work
across different application versions and seemed to cause as many problems as it solved. Now when AC for Web is
available the local backup/restore feature became a source of confusion and redundancy. Gone.
Reset Sync Status menu option was intended to facilitate data migration from AC for Web private to public beta and to
provide developement-oriented facilities. Being located in physical proximity of Sync Now option, the Reset Sync was
occasionally pressed by unsuspecting users resulting in a few cases of hard-to-restore data corruption. The option
is no longer there for good.
A few outdated preferences were removed. Find them and let everyone know at ActionCompete Facebook page in exchange for our cordial virtual
Translation into Polish, courtesy of Marek Skrobacki
More polish: automatically saving and restoring filters, pre-population of metadata off of the filters, <no
tag> and <no place> filters
Saving and Restoring Filters
Now ActionComplete remembers your filter settings - next time you start the application you pick up right at where
you left off.
Pre-population of Metadata for New Tasks
More often than not you work in a context defined by your filters and find yourself in a situation where the new
tasks you create have to have the same metadata (tags, people, and places) as the active filter. Now AC natively
supports this scenario.
Filters to Find "Orphan" Tasks
It's highly recommended that most of the time you work within a context defined by the filters as such an approach
ensures better task visibility and generally improves your ActionComplete experience.
Even when practicing this style at times you might find yourself in need to quickly capture something in a situation
when every second matters. This is how you end up with "orphans" - tasks with no metadata.
The newly added <no tag> and <no place> filters allow you to easily identify unassigned items so that you
can get back to the absolute balance in your task universe.
ActionComplete 6 allows you to see on the map what people plan around you copy
their tasks to your personal to-do list.
The vicinity view presents a map positioned around your current location that shows all the places
where ActionComplete has or had a task planned by someone.
When you tap such a place you see a view of all the tasks planned at the place. The tasks are ordered by the number
of people who planned them - the "hottest" tasks are at the top of the list.
Tapping the plus sign adds the task to your Actions list. What's cool is the place where the task is planned is
automatically added to your Places list if it's not already there. Or updated with the coordinates
if it doesn't have them.
If you happen to have the task with the same name already in your Actions list, a dialog box will popup telling you
so. In this case you can tap the task row itself to open New Action form with Action Name and Places field pre-populated
with the name of the action and the place respectively.
Sometimes you want to plan something that nobody else is currently planning at a place. To do just that there is
Tap to plan something else here row.
If a location that had some ActionComplete activity currently does not have any tasks planned by anyone, you can be
the first to start it all over. Tap to plan something here row is there for that purpose.
The task names and place names and coordinates are shared anonymously - the only information
visible to other users is the number of people who planned a task at a particular place.
Sharing is mutual - to be able to see the vicinity map you have to share your
tasks linked to places. The sharing setting can be changed at any time in the preferences.
If you want to make a place "private", reset its coordinates with
Reset toolbar button on Place Details screen. Obviously you won't be able to leverage
location-based reminders for private places.
With all these features ActionComplete creates an entirely new category of productivity applications - geo-social
AC for Android 5.2 is released and can be installed from Android Market. This release adds support
of Dutch, courtesy of Elwin Varkevisser, and fixes a few issues reported via the new Android
bug reporting facility.
Thanks to your contributions AC for Android is now available in five languages: Czech, German,
Spanish, French, and Dutch.
Please report all the issues to support. The best way to report an issue is to tap
Report button in the Force Close dialog if such button is available on
Your feedback is important. If you know of a great feature that will make AC for Android better
please let me know about it.
If AC for Android is not available in your language and you want to contribute a translation you are
welcome to do so. Please contact support for further details.
AC for Web has just been updated with a cool way of attaching metadata to your actions right when you email them in.
As of now you can use a special syntax to ask ActionComplete to give a special treatment to parts of the email
To link an action to an existing project type in an email subject like this:
My action: my existing project
The colon will tell ActionComplete to treat whatever follows it as a project name. A non-existing project will be
ignored. Remember that AC for Web is case-sensitive and be mindful of your spelling.
To tag an action use the hash mark (#):
My action # personal, out and about
The email subject above will generate an action attached to two tags: personal and out and
about. The comma (,) tells ActionComplete that multiple tags are present.
To assign an action to a person you use the exclamation point (!):
My action ! James Brown; Wilson, Judy
It's important to remember that the name separator is the semicolon (;). Comma (,) is used for names in Last
Name, First Name notation.
The places are attached with the at sign (@):
My action @ Trader Joes, Whole Foods Market
Commas (,) separate individual places.
Naturally you can combine all of the above in any order and use as many or few spaces as you like:
My action : my existing project # personal, out and about ! James Brown; Wilson, Judy @
Trader Joes, Whole Foods Market
Have fun emailing your actions in and report all the issues to support.
As of the time of this writing ActionComplete People should properly synchronize with your Google Contacts.
There are a few things you need to know to get the most out of this feature.
What gets synced is a substet of your Google Contacts, namely My Contacts
To reset the sync status for People, hide and show People via Settings page. This procedure
does not affect any existing associations between your actions/waits/projects/pending projects
You can create a person record in AC for Web by typing the person's name and linking it to an
item via plus sign icon or by pressing the Enter key. When the item is saved, the person record will be created
in AC for Web. The record is added to your Google Contacts My Contacts group next time your AC
People are synced with your Google Contacts.
If you want to delete a person record, do so in your Google Contacts. The
deletion will be reflected in AC for Web next time the contact sync process updates your
Please report all the issues with People <-> Contacts sync to ActionComplete support.
ActionComplete for Web beta is released and available for
immediate access at actioncomplete.appspot.com. ActionComplete 5 for
Android is released and can be installed from Android Market.
AC for Web and AC for Android can be used either independently or in tandem depending on your preferences. When used
together, they form a comprenehsive solution that allows you to manage your tasks both at your computer and on the
To set up the 2-way sync between the applications:
Sign in to AC for Web with your Google account.
Navigate to Settings page.
Click the plus sign under Authorized Applications.
Click Authorize button in the dialog that appears.
Expand AC for Android entry in Authorized Applications section.
Take note of the token and secret values.
The following steps take place on your Android phone.
Backup you ActionComplete data (MENU/Prefs and Tools/Tools/Backup).
Update AC for Android to the most recent version from Android Market.
Navigate to Sync configuration area (MENU/Prefs and Tools/Sync).
Tap AC for Web Sync Credentials row.
Enter the values of token and secret from the step 6 above and save.
The status line under AC for Web Sync Credentials should read "Provided, valid". If it's not the case,
repeat steps 4 and 5 above.
Tap Sync with AC for Web row to make sure the check mark is selected.
The sync process will kick in automatically within 5 minutes. To initiate the sync manually press MENU and
select Sync Now option.
Please report any issues with the products and provide your feedback on the application features, usability, and
overall user experience.
ActionComplete for Web is a rich Internet application that allows you to manage your tasks and to-do items in a
browser. It seamlessly integrates with your Google account and will soon syncronize with ActionComplete for
AC for Web is available as an early preview upon request. The number of slots in the private beta program is limited.
The requests should be sent to ActionComplete support email address and will be satisfied on "first come first
ActionComplete 4.2.0 is released and available for installation from Android Market. This
the ability to view just next actions/waits.
How does it work?
Enable Show next actions/waits only preference (MENU/Prefs and Tools/Preferences/Show next actions/waits
Apply a sort
For every project you have only the first action/wait in the applied sort order will be displayed. If you sort
by urgency only the most urgent action will be shown for each project. If you sort by importance, only the most
important action will be shown. If you sort by name and use some sort of naming convention such as 01 - first
action, 02 - second action, etc, only the 01 - first action will be shown.
It's recommended that you manually backup ActionComplete database right before and immediately after upgrading